Accounts Payable Officer

The Accounts Payable Officer should manage the offshore financial operations team under Diversify. This role is also offshore and is planned to support the Director Fin Ops on managing the P2P process.

• Update daily cash balance for all the bank accounts. Ensure non-AR cash movement are properly accounted. Ensure bank balance for each account is always sufficient for the upcoming payments.
• Prepare weekly payment run as well as ad-hoc urgent payment
• Handle vendor queries related payment status, provide remittance as well as payment breakdown. Request SOA from vendor and complete reconciliation whenever there is discrepancy.
• Downloading month bank statement for all bank accounts
• Ensure a smooth month end closing, ensure all bank transactions are properly accounted and there is no long outstanding bank reconciliation items.
• Ensure manual payment and advance payment are reviewed and cleared on timely manner
• Process out the invoices, they will run the payment based on the cash balances
• Create payment vouchers
• Making sure all the journals are posted.
• Manual payments, needed to follow up, properly posted. purely bank sides, releases, vendor queries.
• Ensure monthly end AP balance matches to TB and ensure all AP schedules are prepared on time
• Support year audit and provide required information swiftly
• Other Ad-hoc requirement raised from management, e.g., update electricity usage, etc.
• Manage vendor invoice posting including PO invoices, non-PO invoices as well as staff claims
• Manage corporate credit card statement posting, ensure credit card statement be settled before due date
• Verify and process expense claims accurately and timely. Ensure claims are complied to company policy and properly approved
• Verify dealer commission invoices. Ensure billing entity, period and amount are correct.
• Ensure unbilled commission are properly accrued and a schedule is prepared on monthly basis
• Handle vendor queries
• Follow up closely with business users to ensure PO raised on timely manner, GRN is performed in the right period. Provide guidance on PR raising as well as resolve any discrepancies between PO and invoices
• Follow up closely with business users to ensure PO raised on timely manner, provide necessary guidance, analysis, or other information to support the business users. Issue manual PO for AU/NZ entities
• Ensure a smooth month end closing, provide accrual / prepaid details to GL team before cut off time
• Payment preparation for ANZ on weekly basis

• Minimum of 5 years of experience in Accounts Payable
• Degree/Diploma in Accountancy or Finance equivalent
• Familiar with P2P (Procure to Pay) process - required
• Experience in making payments - 30 plus bank accounts, 6 banks,
• Experience in processing Bank Statements and weekly payment proposals
• Experienced in dealing with different banks and payment methods
• Strong problem solving skills
• Experienced in the Month end Closing process
• Attention to details
• Strong organization skills and task closure abilities
• Team player with strong communication and interpersonal skills

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.