Administration Assistant

The Administration Assistant will be responsible for all administrative-related functions; with a thorough understanding of all clerical processes and will be accountable for the team’s guidance in following and adhering to the established processes.

• Ensure database is maintained at all times
• Generate Change of Ownership, Welcome letters, information certificates, and disclosure statements
• Preparation of documents for agendas, meetings, and other administrative work with prompt attention and accuracy
• Preparation of meetings on behalf of managers and ensuring that they are well prepared with all relevant documents and information in conducting meetings
• Ensure all documentation required are prepared and delivered within established deadlines
• Ensure that the requirements of the client’s policies and procedures are implemented and maintained
• Generation of work orders
• Organize, store, and archive paperwork in line with the client’s requirements
• Communicate with stakeholders and staff members with empathy, compassion, and professionalism
• Demonstrate excellent customer and team member service reflecting on the client’s values
• Any other task/duty as directed by client/management

• Candidate must possess at least a Bachelor’s/College Degree
• At least a minimum of 2 years of relative work experience in data entry, administrative, file maintenance, report collation, writing and other related field
• Deliver high level of data accuracy and attention to detail
• Strong familiarity and working knowledge with StrataMax is desired
• Excellent verbal and written communication skills
• Must have strong attention to detail, can work well under pressure
• Has excellent time management and prioritization skills
• Ability to be flexible to changing demands and challenges and exercise initiative and proactiveness
• Exercise empathy and diplomatic exchange in all working relationships
• Must be willing to work in Makati City on the following shift (Early Morning, Midshift, Graveyard)

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.