Administrative Assistant

An Administrative Assistant will support the client through a wide range of services such as secretarial, administrative, creative, or technical. Some administrative tasks may include emailing correspondences, database management, online research, and project management and any other specialized business service as required by different units of the business.

• Work alongside our Event Success team to build, customize and manage event technology on behalf of clients.
• Data entry, formatting and manipulation using the EventMobi platform and Excel. 
• Ensure all documentation required are prepared and delivered within established deadlines.
• Communicate and maintain coordination with internal and external clients and/or stakeholders such as event organizers.  
• Demonstrate excellent customer and team member service reflecting on the client’s values.  
• Ensure that requirements are implemented and maintained with great attention to detail.
• Organize, store, and archive files in line with requirements.  
• Communicate with stakeholders and staff members with empathy, compassion, and professionalism.
• Any other task/duty as directed by client/management.

 

• Candidate must possess at least a Bachelor’s College Degree
• At least 1 to 3 years of relevant work experience in administrative and data entry role
• Relevant experience in data entry and file maintenance, transcription, delivering  customer service, report collation, and writing
• Deliver a high level of data accuracy and high data entry keystroke (at least 35 wpm) 
• Proficient with Microsoft Office applications particularly Microsoft Word and Excel 
• Knowledge of Salesforce or similar CRM system is an asset 
• Must have strong attention to detail, can work well under pressure
• Has excellent time management and prioritization skills  
• Ability to be flexible to changing demands and challenges and exercise initiative 
• Exercise empathy and diplomatic exchange in all working relationships
• Amenable to work in BGC on a Graveyard shift

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.