Administrative Assistant provides a wide range of services such as secretarial, administrative, creative, or technical. The role handles all administrative tasks like emailing correspondences, document meetings, execute written and verbal instructions,answering phone calls and any other specialized business service as required by maintaining high quality of work under rigorous pressure and meet set deadlines.
The Administrative Assistant is also in charge of entering data, which includes financial data, from various source documents into the computer system for storage, processing and data management purposes. This includes updating and maintaining information on computer systems and in archives.
Responsibilities
Responsible for accurately entering information into the relevant systems in a timely manner whilst ensuring quality and accuracy of data
Enter data by inputting alphabetic and numeric information according to the required format
Input and processing of application forms and create new accounts in the system
Processing Arrears Notices and sending Arrears Text Messages
Check and validate completeness of documents before process; check source documents for accuracy and verify data and correct data where necessary
Combine and rearrange data from source documents where required; enter data from source documents into prescribed computer database, files and forms
Entering and Issuing invoices in bulk via email and post
Issuing single invoices when an occupant moves out
Ensure all documentation required are prepared and delivered within established deadlines
Demonstrate excellent customer and team member service reflecting on the client’s values
Ensure that requirements are implemented and maintained
Qualifications
Candidate must possess at least a Bachelor’s/College Degree
At least 1 to 2 years of related work experience in Data Entry and Administrative Functions
Proficient in using Microsoft Office applications (Word, Outlook, and Excel)
Provide prompt and professional client service at all times
Deliver high level of data accuracy and high data entry key stroke (at least 35 WPM)
Organized and systematic in handling multiple tasks
Must have effective planning, organizational skills and can work under pressure
High attention to detail, dependable with value for work ethics and customer service
Contribute to a harmonious working environment and build good working relationships while adhering to policies and procedures
Excellent communication skills, both written and oral
Willing to work in Bonifacio Global City, Taguig City in an early morning shift (7:00 AM – 4:00 PM)
Unlock Global Potential with HGS
We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.
Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.
At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.
