Administrative Assistant

This person will provide administrative support to the Import Buying Team.

• Liaise with suppliers from multiple countries regarding the timely supply of accurate product information and imagery.
• Arrange product photography and quality inspections as required.
• Entry of product data into SAP to ensure accurate information is stored for ordering and warehouse purposes.
• Review Quality Control reports and communicate inspection results with suppliers and buying team.
• Prepare product information to submit new products to the website, including accurate descriptions, dimensions, features, pricing and image file labelling.
• Always ensure on-site accuracy of product information and images to maximise sales and customer satisfaction.
• Respond to Customer Care enquiries promptly and liaise with suppliers to resolve issues.
• Identify reoccurring issues with products and recommend improvements to the buyers.
• You will be required to become an expert in the categories you are looking after, so a genuine interest in furniture and homewares as well as attention to detail are crucial

• At least 2 years of experience in Administrative Assistant/Data Analyst/Quality Assurance or any relevant roles
• With experience in SAP an advantage but not a strict requirement
• Proficient in Microsoft Office (Word, Power Point, especially highly skilled in use of Excel Spreadsheets)
• Be able to demonstrate attention to details and good-record-keeping
• Excellent analytical and problem-solving skills; hands-on and detail-oriented
• Amenable to work in BGC in an Early Morning Shift

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.