Administrative Assistant (Project Term)

The Administrative Assistant is responsible for providing back-end support for the Purchasing team and ensuring accurate data is recorded in the ERP system.

• Providing back-end support for the Purchasing team and ensuring accurate data is recorded in the ERP system (Pronto & Hubspot)
• Answering enquiries sent to the Purchasing mailbox
• Assist to identify any relevant information that may be missing yet required to complete the ordering cycle
• Utilizing different software (i.e.: Outlook, Office 365) for administrative tasks
• Reconcile backorder reports with those from suppliers to ensure Pronto information is correct
• Assist to identify any relevant information that may be missing yet required to complete the ordering cycle
• Review and confirm successful transmission of purchase orders
• Data Entry and Data Management

• At least 3 years of administrative experience is required
• Must possess a Bachelor's / College Degree
• High attention to detail and data entry accuracy
• Knowledge in Hubspot or other ticketing system is a nice to have
• Excellent English communication skills in both verbal and written form
• Permanent Work From Home Setup
• An ability to work under pressure and to deadlines
• Ability to prioritise and good time management skills

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.