A Data Entry Specialist enters data from various source documents into the computer system for storage, processing and data management purposes.
The role includes updating and maintaining information on computer systems and in archives. It's an important role as information in these systems is only valuable if it is accurate, up to date and useable. Aside from this, the Data Entry Specialist is responsible for encoding and verifying relevant data into the database and ensures maintenance to for accuracy and data integrity.
Responsibilities
Responsible for accurately entering information into the relevant systems in a timely manner whilst ensuring quality and accuracy of data
Enters data by inputting alphabetic and numeric information according to the required format
Check and validate completeness of documents before process; check source documents for accuracy and verify data and correct data where necessary
Prepare, compile and sort documents for data entry and obtain further information for incomplete documents; update data and delete unnecessary files
Combine and rearrange data from source documents where required; enter data from source documents into prescribed computer database, files and forms
Transcribe information into required electronic format when necessary
Scan documents into document management systems or databases and store completed documents in designated locations
Maintains data entry requirements by following data program techniques and procedures
Verifies entered information by reviewing, correcting, deleting, or reentering data; combining data from available systems when information is incomplete; purging files to eliminate duplication of data
Processes source documents by reviewing data for deficiencies; resolving discrepancies by using standard procedures or returning incomplete documents for resolution
Maintains data entry requirements by following data program techniques and procedures; Comply with data integrity and security policies
Ensure all work requests are done in accordance with agreed time scales
Conduct compliance checks on all documentation against predetermined checklists
Encode, ensure, and verify data entry conforming to the clients specifications or senior management directives
Respond to requests for information and access relevant files; print information when required
Any other task/duty as directed by client/management
Qualifications
Candidate must possess at least an Associate or Bachelor’s/college Degree of any course
At least 3 years of related work experience in Data Entry and Administrative Functions
Proficient in using MS Excel in generating reports
Knowledge in Salesforce or any other CRM software is an advantage
Provide prompt and professional client service at all times
Deliver high level of data accuracy and high data entry key stroke (at least 30 WPM)
Organized and systematic in handling multiple tasks
Must have effective planning, organizational skills and can work under pressure
High attention to detail, dependable with value for work ethics and customer service
Contribute to a harmonious working environment and build good working relationships while adhering to policies and procedures
Excellent communication skills, both written and oral communication
Must be amenable to work in BGC on a night shift (9PM – 6AM MNL from Monday to Friday); Fixed weekends-off
Unlock Global Potential with HGS
We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.
Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.
At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.
