Executive Assistant (Permanent Work from Home)

The primary responsibility of the role is to perform various administrative task in a daily basis and assist with CEO and senior leaders in the company.

• Provide confidential and pro-active support to our senior leaders
• CEO Diary Management, Arranging meetings, conferences, or video calls
• Reporting
• Meeting preparation to assist leaders with everything they need prior to meetings
• Assist with the preparation of documents or presentations
• Assist with projects on an Ad hoc basis
• Document management - organise, store, and archive paperwork in line with requirements
• Some PA duties
• Ad hoc administrative duties to senior leaders and the group
• Produce correspondence including meetings and various forms of communication in a timely manner without errors
• Ensure all documentation required is prepared and delivered within established deadlines
• Communicate with stakeholders and staff members with empathy, compassion, and professionalism
• Any other task/duty as directed by client/management

• Candidate must possess at least a bachelor’s College Degree
• At least 2 to 3 years of relative work experience in an administrative capacity and another related field
• Relevant experience in data entry and file maintenance, transcription, delivering customer service,
• Report collation, and writing
• Accurate and effective client meeting and diary management
• Proficient with Google and MS Office suites applications particularly Excel & Google sheets
• Must have strong attention to detail, can work well under pressure
• Has excellent time management and prioritization skills
• Excellent verbal and written communication skills
• Ability to be flexible to changing demands and challenges and exercise initiative
• Exercise empathy and diplomatic exchange in all working relationships
• Must be capable of taking responsibility and accountability, and must be robust in terms of direction, especially when the team is stressed
• Must be able to fit in with the existing culture of the team
• Must have stable internet connection

Schedule will be for Mondays to Fridays, morning shift (7:00AM-4:00PM MNL)

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.