Facilities Administrator

The Facilities Administrator will provide a wide range of services such as administrative, human resources, or technical. This role will involve administration of the client’s response centre for reactive maintenance.

• Validation processing of new contractor/suppliers that perform maintenance and works, this includes performing legal compliance checks and forms, confirming vendor ABN and GST registered for tax purposes.
• Conducting OFAC compliance via the website portal for validation of any red flags / credentials for all suppliers, at the point of loading new contractor/suppliers into MRI and periodic checks (frequency of validation TBC).
• Assign contractor/suppliers to buildings, and the management of active suppliers used, this will include performing compliance checks on work cover documentation, public liability insurances and other compliance documents, including updating annual insurance renewals of the contractor/suppliers.
• Communicate efficiently with contractor/suppliers with requesting and updating documentation and various changes as required, including bank account details changes.
• Accurately assisting the Facility Administrator with Building Services Agreement.
• Generate as required reports on a weekly/monthly basis to assist in analysis of performance and adaption of Building service agreements and vendor work order completion.
• Escalate non-compliant items with the Facilities team
• Perform system management of the MRI critical documents and implementation of service agreements documentation in MRI with accurate dates, terms and conditions.
• Effectively manage user profiles ensuring correct access is granted from time to time with acquisition of new properties, assist the Facilitates team in communicating with internal and external stakeholders.
• General Data entry, for tracking of programs
• Sustainability tracking for Water, Energy and Gas consumptions throughout the Centuria Portfolio and generating reports as required to the various team members.
• Constructing as directed asset registers for all plant and equipment registered to various sites

• Candidate must possess a Bachelor’s / College Degree
• At least 2 to 3 years of related work experience in property administration or management, real estate, industrial and commercial space
• Strong communicator with excellent communication skills (both oral and written)
• Proficient in Microsoft Office applications
• Understanding of technical trades (fire, mechanical, engineering, etc.) is an advantage
• Knowledge of systems such as MRI Software, Yardi, and JD Edwards is an advantage
• Able to work independently, highly driven and a team-player
• With pleasing personality, positive work attitude, and customer service oriented
• Highly organized and with strong attention to details
• Adaptable and flexible to change and new systems and processes
• Has continuous improvement focus and time management skills
• Willing to work in Bonifacio Global City (BGC) in an morning shift

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.