Lease Administrator

The Lease Administrator will provide a wide range of services such as administrative, human resources, or technical. The role will handle all administrative tasks such as answering phone calls, emailing correspondences, assisting clients, and any other tasks assigned. The role will involve administration of the client’s property management functions under management, including office and industrial.

• Enter lease set up detail into the system upon such time when the lease is signed which, and provide the output to the client to validate. Client will then expand on lease set up to then be activated.
• Assist the client with property and lease set up in the system upon the acquisition and sale of a property. This will include ownership detail, intercompany structures, tax structures and lease hierarchy. 
• Review and audit bank guarantees and security deposits held against leases for tenants
• Rolling data integrity audits of tenancy details within property management system
• Undertake audits and compliance checks of tenancy schedules, billings and accuracy of data
• Maintain critical dates and documents from the system, such as insurance certificates and compliance lease matters. This will involve chasing tenants for updated documentation and upon receipt updating the system.
• Ensure tenancy schedules are updated immediately following work on a matter allowing for accurate reporting within the business
• Review monthly management fees to a provided schedule and validate fees for payment.
• Maintain the property replacement insurance register for the properties under management, including certificates of currency.
• Monitor all real estate licenses for the various government registers, and work closely with the client compliance team for the validation, renewal and credential updates.
• Any other task/duty as directed by client/management

 

• Candidate must possess a Bachelor’s / College Degree
• At least 2 to 3 years of related work experience in property administration or management, real estate, industrial and commercial space
• Strong communicator with excellent communication skills (both oral and written)
• Proficient in Microsoft Office applications
• Relevant working knowledge and understanding of occupier leases
• Knowledge of systems such as MRI Software, Yardi, and JD Edwards is an advantage
• Commercial management, paralegal background, and understanding of leases are highly preferable
• Able to work independently, highly driven and a team-player
• With pleasing personality, positive work attitude, and customer service oriented
• Highly organized and with strong attention to details
• Adaptable and flexible to change and new systems and processes
• Has continuous improvement focus and time management skills
• Willing to work in Bonifacio Global City (BGC) in an early morning shift (7:00 am – 4:00 pm)

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.