Logistics Administrator – Import Operations

Support International Purchasing and Logistics team on daily admin and operational functions. You will handle payment and document management with suppliers. You will also deal with multiple freight forwarders and suppliers globally to ensure that goods are properly packed into containers and shipped in a timely manner.

• The main responsibilities of your role include:
  Review proforma invoice from suppliers for confirmed orders, seek proper level of approval and organize deposit payment with finance team
• Compare commercial invoice to orders on ERP system to ensure 100%
  match, and arrange timely balance payment with finance to suppliers
• Arrange Telex Release of house bill with suppliers prior to arrival of
  containers into Australia, to ensure that supplier release goods for pickup
  of containers from wharf
• Collect, review, and submit import documentation from suppliers and
  assist customs brokers with queries on products/documents. Amend
  paperwork with suppliers where applicable
• Monitor cartage ensuring containers are being cleared without financial
  penalties
• Input and manage pre-sale/ASN shipping milestones in ERP system
• Set up new suppliers with freight forwarders and maintain supplier data
• Monitor shipment bookings with suppliers and working closely with
  freight forwarder to problem solve any booking related issues; tracking
  booking requests through to shipment departure from origin if needed
• Monitor daily shipping data uploads into ERP system, track shipments
  and update records in system, reporting any abnormalities
• Seek to improve and automate processes to streamline the workload and
  department function
• Support the wider team and business operational continuity as required
• Coach peers and continuously strive to become a supply chain, end to end
  subject matter expert
• Other supplier relationship admin and purchasing admin functions

• High attention to detail with excellent organisational and time management skills, including the ability to multitask and prioritise, and
  meet deadlines
• Excellent communication skills, both written and verbal
• Ability to follow instruction and SOP precisely
• Demonstrated experience taking a structured approach to problem-solving, identifying hypotheses, assumptions, risks, and recommendations
• Team player and active learner
• Talent for building strong, professional relationships
• Prior experience in shipping industry or purchasing environment
• Strong knowledge of Excel and SAP; able to adapt to new systems
• Successful track record working in a high-volume environment
• Strong analytical skills, including but not limited to the ability to collect, organize, analyse, trend and report large amounts of information
• Regular and reliable attendance is essential
• Be innovative to challenge current system and processes

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.