Logistics Administrator

The identified hire will support the International Purchasing and Logistics team on daily admin and operational functions. Will handle payment and document management with suppliers and deal with multiple freight forwarders and suppliers globally to ensure that goods are properly packed into containers and shipped in a timely manner.

• Review proforma invoice from suppliers for confirmed orders, seek proper level of approval and organize deposit payment with finance team
• Arrange Balance Payment and Telex Release of house bill with suppliers prior to arrival of containers into Australia, to ensure that supplier release goods for pickup of containers from wharf
• Collect, review, and submit of import documentation from suppliers and assist customs broker on query on products/documents. Amened paperwork with suppliers where appliable.
• Compare commercial invoice to orders on ERP system to ensure 100% match, and arrange timely balance payment with finance to suppliers
• Other supplier relationship admin and purchasing admin functions
• Perform regular shipment booking check with suppliers
• Tracking shipments and update records in system, reporting any abnormality

• Candidate must have at least 1 to 2 years of relevant experience.
• High attention to details and sense of urgency
• Excellent communication skills, both written and verbal
• Ability to follow instruction and SOP precisely
• Team player and active learner
• Talent for building strong, professional relationships
• Prior experience in shipping industry or purchasing environment
• Successful track record working in a high-volume environment
• Regular and reliable attendance is essential
• Be innovative to challenge current system and processes
• Schedule will be for Mondays to Fridays, morning shift 5:00am-2:00pm MNL.
• This role will be for work onsite

 

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.