The On-Boarding Specialist serves as the main point of contact for Payroll-related queries. The role is in-charge of general Payroll Administrative tasks which include manual checking and entering data from various source documents into the computer system for storage, processing and data management purposes. The position is also responsible for maintaining employment files and records as per company policy and legal regulations; updating personnel transactions in the HRIS system; provide verifications of employment and maintain HR paperwork.
Responsibilities
Provide strong business unit partnership and general administrative support to the payroll partner teams and overall payroll department and respond to inquiries from employees and management.
Maintains and updates 201 employee files, documentation and records of the unit.
Provides clerical support and assistance to other sections in the HR Office; prepares, maintains and stores a variety of HR records and files
Administer all personnel processes related to new and existing employees including personnel file administration, ID, and general inquiries.
Execute and optimize employee on-boarding process
Process and analyze HR data for reporting purposes such as turnover tracking and headcount analysis
Ensure completion and compliance of all onboarding requirements for new employees
Respond to various requests regarding on-boarding procedures and policies from employees and franchisees
Create and maintain up-to-date and accurate personnel records and other required/pertinent documentation of employment
Check and validate the completeness of documents before processing; check source documents for accuracy and verify data and correct data where necessary
Conduct compliance checks on all documentation against predetermined checklists
Encode, ensure, and verify data entry conforming to the client’s specifications or senior management directives
Verifies entered information by reviewing, correcting, deleting, or reentering data; combining data from available systems when information is incomplete; purging files to eliminate duplication of data
Provide administrative support for the payroll department as required
Respond to requests for information and access relevant files; print information when required
Ensure all work requests are done in accordance with agreed timelines
Any other task/duty as directed by client/management
Qualifications
Graduate of any Bachelor’s degree, preferably Psychology, Human Resources Management or Behavioral Science
Minimum of 6 months experience in a related field is preferred
Deliver high level of data accuracy
Organized and systematic in handling multiple tasks
Must have effective planning, organizational skills and can work under pressure Strong analytical and problem-solving skills
High attention to detail, dependable with value for work ethics and customer service
Good communication skills; both written and oral
Able to communicate with different levels of the organization
Must be hardworking and must have the constant eagerness to learn
Must have a can-do attitude Must be a computer savvy
Unlock Global Potential with HGS
We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.
Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.
At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.