Property Admin Assistant

The purpose of this position is to arrange repairs and maintenance on behalf of the Owners Corp. The main point of contact between the office and contractors.

• Issue work orders
• Arrange quote requests – Save to U drive and Sharepoint WO & Quotes
• Corresponding with contractors
• Comply with direction given from the Manager or committee
• Provide updates to the Community Manager, Assistant, committee and residents 
• Answer calls and action accordingly and in a timely manner- in consultation with the Manager/ committee   
• Obtaining/ Signing Home Building Contracts/ HOWI on behalf of the OC and charging to TRMAX
• Arranging Annual Fire Safety Inspections/testing
• Updating managers with received fire quotes
• Notifying owners of their fire defects
• Lodging an AFSS on behalf of the owner’s corporation
• Updated building information
• Saving fire documents to EDSM
• Charging fire services

• Customer service skills
• Competent in Microsoft Applications i.e. Word; Excel etc.
• Strong written, verbal and interpersonal skills
• High level of accuracy and attention to detail
• Ability to liaise with a variety of people
• Ability to work under pressure and according to deadlines
• Ability to quickly grasp new processes and procedures

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.