Strata Community Associate

The Strata Community Associate role is mainly responsible for providing administrative assistance to the Strata management department. This involves performing daily administrative tasks such as responding to queries, attending meetings, and providing information to owners

• Perform daily administrative task such as Receive phone queries at Strata Managers discretion to facilitate Strata Managers time, attend to daily incoming mail as required - timings annual valuation (cover letter - post/email and then docmax)
• Respond to queries (Electronic requests for documents, Levy Issues, service providers, Invoice follow up and payment with service provider and accounts/ BCM approval, Real estate agents with the buy sell process, Electronic request Search agents - booking in electronic searches, Form 8’s & Welcome Letters, change of address details, Generate new roll form)
• Prepare calling for nomination & motions letters and acknowledgement of nominations.
• AGM agenda and minutes preparation,
• Prepare new committee welcome letters
• Complete AGM Review Sheet and post meeting actions
• Prepare the YE Flying minute and issue the YEFM resolutions
• Attend meetings and perform some administrative task (prepare notices of meetings (other than AGM), correspondence register for committee meetings, prepares minutes of meeting, action resolutions from general and committee meetings at discretion of supervising Strata manager, schedule meetings and set up Skype etc.).
• Attends to information requests (Generate and send Information Certificates & Disclosure Statements)

• Must possess a degree in Business Administration with at least three (3) years of experience in related functions
• Experience in working with both onshore and offshore teams is preferred
• Experience in performing legal secretarial functions and knowledge in legal obligations is an advantage but is not a strict requirement
• Proficient in using Microsoft Office applications is required and must also be adaptable to using different softwares such as BCMax.
• Experience in using Strata is a plus
• Has high attention to detail, analytical, and excellent problem-solving skills
• Has excellent written and verbal communication skills
• Must be capable of taking responsibility and accountability, and must be robust in terms of direction, especially when the team is stressed
• Must be able to fit in with the existing culture of the team
• The role will be for a temporary work from home. Candidate must be willing to work in BGC, Taguig.
• Schedule will be for Mondays to Fridays, morning shift (7:00AM-4:00PM MNL)

We are HGS Offshore Staffing Solutions, a premier global partner in building offshore teams in the Philippines, with over 1,500 professionals across Metro Manila and Cebu.

Our goal is to ignite global potential by connecting exceptional talent with companies worldwide. We are committed to propelling your career forward by providing opportunities for growth, where your expertise can flourish in any field. Here, you'll have access to global industries, continuous training opportunities, and a culture where your voice always matters.

At HGS, we go beyond recruiting talented individuals, we cultivate a vibrant community. You'll be able to grow alongside your peers through professional development opportunities at your fingertips and connect with teammates during exciting company events. Our monthly huddles keep you connected with your team and colleagues. We also foster a dynamic community with our charity initiatives, reminding us that our careers can make a real difference. Whether you work remotely or side-by-side, you are always part of the team at HGS.